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Customer Service Tips – Hear it From the Experts! 

No matter what industry you work in, it helps to know how to give someone a great experience

Being a pro in customer service goes a long way in making a memorable impression. We’ve seen it first-hand – from our internal client service teams right through to our HR department – building a rapport is key in setting yourself apart from the rest! 

So, if you’re on the lookout for some customer service tips and suggestions – the experts at Mango have you covered. 

The Best Piece of Customer Service Advice We Can Give You… 

While there are many ‘quick wins’ that achieve good customer service, it is best to have a solid understanding of what makes a real difference.  

We live by what is known as “the three ‘Ps’” – AKA the most important qualities of customer service. That being said – in true Mango fashion – we’ve added a fourth element to the mix that we think is just as imperative. 

These three qualities centre around: 

  • Professionalism 
  • Patience 
  • Having a ‘People-first’ attitude 
  • And, our fourth addition: being Proactive 

Although it varies from customer to customer, as long as you’re following these guidelines, you’ll always be on the right track! 

Here’s a few more top tips that are also fail-safe: 

Be as Accessible as Possible 

These days, customers want instant responses and resolutions. So, the more accessible you are, the more easily you can meet the needs of more people. 

There’s a lot of things you can do to tick this box, such as: 

By doing this, you are proving that you are customer-focused, and that you’re invested in helping them with whatever query they may have, at whatever point in the day suits them. 

Use the Right Tools

If you want to deliver the best possible support, then it benefits to have the right platforms and tools in place. 

For us – whether it be answering calls or emails – we would be nowhere without our inhouse IT team. These guys are there to make sure we have all the essential components for great customer service – from data, equipment, software and scripts as and when we need. Thanks to this, we can effortlessly handle whatever is thrown at us, as everything is programmed to automatically guide us through each step of the way! 

Helpful resources can be anything and everything – from handy cheat sheets, project-dedicated chat channels, to even industry-specific newsletters. These all add up in optimising your customer service, plus they make your life a lot easier, too! 

Always Thank the Customer, No Matter What

Customer appreciation is important for many reasons. First and foremost, it can help make customers happy. And a happy customer is more likely to not only come back, but also spread the good word about your excellent service.  

Everyone likes to feel valued, and customers are no different. That’s why it’s vital to say thank you and go above and beyond in any and every situation. 

You can find more specific tips about rapport building techniques to boost your call quality over on our blog page

Use Positive Language 

Positive language is a great way to avoid accidental conflicts sprung from miscommunication. While it happens to the best of us, being proactive works wonders in changing a conversation around. 

For example, a customer wishes to buy a product, but it is back-ordered for a month. Consider the following responses: 

  • Negative language: “I can’t get you that product until next month. It is back-ordered and unavailable at this time.”
  • Positive language: “What a great purchase. That product will be available next month. I can place the order for you right now and make sure that it is sent to you the minute its available!” 

What a difference it makes telling your customers what you can do for them instead of what you can’t! Redirecting the conversation from negative to positive places focus on the solution, rather than the problem. When the outcome takes centre stage, it eases the situation and distracts from potential backlash. 

There’s lots more customer service tips that we could give you, but we’ll save these for another blog, and leave you with another great piece of advice from Douglas Adams: “To give real service you must add something which cannot be bought or measured with money, and that is sincerity and integrity”. 

Stay tuned to our blog page for more helpful tips and tricks every other week. Or, if you want to have a chat sooner rather than later, get in touch today!